Para renovar su cuidado infantil usted necesita una forma que le debe mandar DHS; si no la ha recibido el cliente debe pedirla en su CCR&R, donde tenga su aplicación. No pueden aceptar ninguna de las formas viejas.
Para llenarla revise su información. Si alguna información ha cambiado anotela en las partes donde pregunta si ha habido un cambio de información.
Tuesday, January 22, 2013
INCOME REDETERMINATION, request for redetermination information
To do an income redetermination -to renewal your child care- you need a form sent by DHS. If you didn't get it, the client needs to do to the CCR&R and ask for the form.
If any information has change, enter the new information in the area designed for changes of information.
If any information has change, enter the new information in the area designed for changes of information.
Sunday, January 20, 2013
Applications and redeterminations
COMO HACER QUE SUS APLICACIONES
Y REDETERMINACIONES VUELEN POR EL PROCESO DE APROBACIÓN.
Este es el proceso para aprobar una aplicación/redeterminación de ingresos:
1-Se recibe la aplicación/redeterminación y se le pone un sello con la
fecha.
2-En 10 días revisan que la información esté completa, que los cheques que
han entregado sean consecutivos y los últimos recibidos en la fecha en que los
entregaron. Si falta información, o cheques, deben mandarle una carta pidiendo
lo que falte y dando 10 días para completarla.
3-Si en 10 días entregan la documentación pedida, procesan la información.
Si han entregado parte, pero siguen faltando cosas, les mandan una segunda
carta.
4-Si en los 10 días después de la carta la información y los talones de
pago o certificación del empleador están completos procesan la aplicación; si
está incompleta tienen que negarla.
5-Hay un máximo de 30 días después de la fecha en que entregaron la
aplicación para aprobarla o negarla.
Si hacen una aplicación usen la forma actual, IL 444-3455S(R-6-11) pueden
entrar en la barra buscadora del internet IL 444-3455S para que les lleve a la
forma en español, o IL 444-3455 para bajar la forma en ingles. Renovaron la
forma en junio 2011, recicle las formas anteriores que tenga y no las use más.
DHS va a exigir que usen formas actuales, no las formas viejas.
Sin embargo, si están haciendo una redeterminación, usen las formas que
manda DHS a los clientes que tienen que renovar. Si no le ha llegado, el cliente tiene que ir al CCR&R y pedirla. No ponga wite-out, entre la información que haya cambiado en el area que hay para ello. Asegúrese de firmarla.
Si el cliente estaba aprobado en otro condado, el CCR&R necesita que
llenen una nueva aplicación. No llenen redeterminación ni cambio de proveedora.
Y asegúrense de que ha cancelado en el programa anterior, o en el nuevo
programa no pueden aprobar ni pagarles.
La mejor fecha para presentar una redeterminación es el segundo día de
trabajo del mes en que termina la aprobación. Por ejemplo, si al cliente se le
acaba el cuidado en enero, traten de que presente la redeterminación el 3 de
enero.
Los hijos de 19 y 20 años viviendo en la casa hay que contarlos siempre
como miembros de la familia. Si trabajan su ingreso se suma al de los padres.
Si tienen 18 años o menos no necesitamos contar su ingreso en el ingreso
familiar. Si tienen 21 años o más podemos NO contarlos como miembros de la
familia.
En la aplicación y redeterminación, donde dice “otros miembros de la
familia” no vuelvan a poner los padres e hijos que ya han puesto, eso es para
otros, como niños por los que no se pide cuidado, o abuelos sin ingreso
viviendo en la casa.
La causa más normal de los retrasos es que falte información. Asegúrense de
que cada partecita esté llena. Si no aplica, pongan N/A o una raya. NO dejen
nada en blanco. Esto es demasiado importante para dejárselo al cliente. La
proveedora debe revisar la aplicación o la redeterminación antes de firmarla. Y
siempre conviene que ella la lleve al YWCA, o la mande por E-mail y tenga una
confirmación de que fue recibida y cuando fue recibida.
Las partes que mas olvidan llenar son la primera, el teléfono, y la última,
la firma. Pongan siempre la fecha en que comenzó el trabajo, porque si su
cliente tiene “overtime” o Tiempo Extra y se reporta en el acumulado del año,
ese pago se debe repartir entre las semanas que ha trabajado en el año.
Si es una nueva aplicación asegúrese de llenar completamente la parte de la
proveedora, dirección, teléfono, número de social si es la primera aplicación
que entrega al YWCA o CCR&R, fecha en que comenzó o va a comenzar a cuidar
los niños, número de licencia y fecha de expiración, capacidad de licencia.
Si el padre no tiene un número válido de social pídanle una identificación
para llevar al CCR&R. Si los niños no tienen un social valido pidan al
padre/madre el registro de nacimiento de los niños. Si tienen social válido,
pónganlo, ahorran trabajo al revisar su aplicación. También pueden poner el
número que aparece en la tarjeta médica.
Pidan copia de la tarjeta médica. Asegúrense de que los nombres de los
niños y sus fechas de nacimiento son los mismos que están en la tarjeta
médica. Con mucha frecuencia los padres dan el nombre intermedio, que en USA no
se usa, o un apellido distinto al de la tarjeta. Pongan siempre el primer
nombre y el primer apellido del cliente y los niños. Segundo nombre, segundo
apellido, no sirven para nada. Si hay una diferencia entre la información de la
tarjeta médica y la de la aplicación el especialista de elegibilidad tiene que
ver cuál es la verdadera pidiendo copias de tarjetas de social, registros de
nacimiento, o hablando con su trabajador social de DHS, y eso retrasa mucho el
proceso de aprobación.
El nombre de la madre, y del padre si están en la casa, tiene que ser el
mismo que aparece en los cheques de pago. Si trabaja con un nombre distinto, no
se molesten en aplicar.
No pongan un P.O.Box como dirección. La subvención es solo para familias
que viven en el estado, y tiene que ser una dirección real y verificable.
Tienen la opción de poner un P.O.Box como sitio donde quieren que les manden la
correspondencia, debajo de su dirección. Sin embargo, un P.O.Box se acepta si
la madre vive en un shelter por violencia domestica. En ese caso hagan una nota
firmada por el cliente explicando la situación. Por ejemplo: “Yo pongo un
P.O.Box porque estoy viviendo en Safe Place por violencia doméstica. Pueden
verificarlo con mi trabajadora Ms NNNNN, a quien he dado permiso para dar
información sobre mi situación”
El horario de cuidado infantil debe estar dentro de los límites de su
horario de licencia. No pueden poner que comienzan a cuidar a las 6:30 AM si su
licencia comienza a las 7 AM. (Y eviten cuidar antes o después de su horario de
licencia, eso puede hacer que pierdan su licencia).
Si está cuidando niños que van a la escuela, PONGAN EL HORARIO REAL DE
CUIDADO. Por ejemplo: Juanito Garcia 7 AM a 8AM, 3 PM-4:30 PM. Y llenen donde
les pide el horario en que el niño está en la escuela.
Pueden poner niños que van a la escuela y necesitan cuidado solo cuando la
escuela cierra, en ese caso hagan nota diciendo explicando. Tengan en cuenta
que ese niño cuenta en su capacidad lo mismo que un niño que va todo el día.
Los niños pueden recibir una subvención de cuidado infantil hasta el último
día del mes en que cumplen 13 años. Para DCFS un niño de 12 años no cuenta en
su capacidad de licencia. Sin embargo van a negar la subvención de cuidado
infantil si el número de niños con subvención es más que su capacidad de
licencia. Eso no es problema si tienen clientes privados o en diferentes
programas.
El especialista de elegibilidad necesita verificar toda información que
parezca cuestionable o falsa. Por ejemplo:
· Padres de niños en edad
escolar que trabajan en la tarde y piden tiempo completo para sus hijos. En
este caso añada a la aplicación una certificación del empleador de su horario
de trabajo.
· Personas que trabajan en
un restaurante, McDonald, pero dicen que trabajan lunes a viernes, cuando esas
personas suelen trabajar sábados y domingos. En este caso añada a la aplicación
una certificación del empleador de su horario de trabajo. Si el cliente trabaja
sábados o domingos, pónganlos en el horario de trabajo aunque no cuide
esos días.
· Excesivo tiempo de
transporte. Explique en una nota por qué necesita tanto tiempo, como que la
oficina temporal les da transporte, usa transporte público, va caminando…
· Tiempo de cuidado que no
coincide con el tiempo de trabajo más el tiempo de transporte. Si los talones
muestran 30 horas de trabajo semanales, pero ponen que trabaja de 8 AM a 4 PM
(8 horas diarias) y piden 47 horas y media de cuidado (8 horas de trabajo más
media de almuerzo, mas media de ida y media de vuelta del trabajo), NO les
pueden aprobar. Tienen que pedirle que presente cheques por 40 horas, o que
cambien la aplicación. Si los cheques muestran un promedio de 30 horas de
trabajo, pongan un horario de trabajo de 30 horas. Si siempre trabaja 40 y
justo esas 2 semanas trabajó 30 pidan una certificación del empleador.
Y siempre, siempre, pidan al cliente que pague mientras no tengan la
aprobación en la mano. Siempre hay el riesgo de que nieguen la aplicación. Por
ejemplo, un cliente mandó una aplicación, pero antes de que la aprobaran perdió
el trabajo y fue negada.
HOW TO MAKE THAT YOUR
APPLICATIONS AND REDETERMINATIONS FLY THROUGH THE APPROVAL PROCESS.
This is the process for approving an application / redetermination of income:
1-They receive the application / redetermination and put a date stamp.
2-In 10 days they review that the information is complete, the checks that have been delivered are consecutive and the last received on the given date. If any information or checks are missing, they should send a letter requesting the missing information and giving 10 days to complete it.
3-If in 10 days you deliver the requested documentation, they process the information. If you have committed part, but things are still missing, they send a second letter.
4-If in the 10 days after the information letter and pay stubs or employer certification are complete, they process the application, if it is incomplete they must deny it.
5-There are a maximum of 30 days after the date on which the application is delivered in order to approve or deny it.
This is the process for approving an application / redetermination of income:1-They receive the application / redetermination and put a date stamp.
2-In 10 days they review that the information is complete, the checks that have been delivered are consecutive and the last received on the given date. If any information or checks are missing, they should send a letter requesting the missing information and giving 10 days to complete it.
3-If in 10 days you deliver the requested documentation, they process the information. If you have committed part, but things are still missing, they send a second letter.
4-If in the 10 days after the information letter and pay stubs or employer certification are complete, they process the application, if it is incomplete they must deny it.
5-There are a maximum of 30 days after the date on which the application is delivered in order to approve or deny it.
If you make an application using the current form, IL 444-3455 (R-6-11) you
can get into the search bar of internet IL-444-3455 to go to the Spanish form,
or IL- 444-3455 to download the English form. They renewed the forms in June
2011, you must recycler the previous forms that you have and do not use its
more. The DHS will require you use the current forms, not the old forms.
However, if you are making a redetermination, use the forms that the DHS sent to customers that they have to renew. If the client didn't received, has to go to the CCR&R and ask for the form. Don't use old forms!
If the customer was approved in another county, the CCR & R need that you fill a new application. Don’t fill redetermination or change of provider. And be sure that you have canceled in the previous program, or in the new program they can’t approve or pay you.
However, if you are making a redetermination, use the forms that the DHS sent to customers that they have to renew. If the client didn't received, has to go to the CCR&R and ask for the form. Don't use old forms!
If the customer was approved in another county, the CCR & R need that you fill a new application. Don’t fill redetermination or change of provider. And be sure that you have canceled in the previous program, or in the new program they can’t approve or pay you.
The best time to present a redetermination is the second working day of the
month that the approval ends. For example, if you custommer run out care in
January, try to submit the redetermination on January 3.
The sons of 19 and 20 years living in the house must always to be count as family members. If they work, your income is added to income parents. If they are 18 years or if they are younger, we don’t need to add their income on household income. If they are 21 years or older, we can NOT count they as family members.
The sons of 19 and 20 years living in the house must always to be count as family members. If they work, your income is added to income parents. If they are 18 years or if they are younger, we don’t need to add their income on household income. If they are 21 years or older, we can NOT count they as family members.
In the application and redetermination, where it says "other family
members" never again put the parents and children who have already put,
that's for others, like children for whom care is not requested, or
grandparents no income living in the home .
The usual cause of delays is missing information. Be sure that every bit is full. If is not applicable, put N / A or streak. Don’t leave anything blank. This is too important to be left to the customer. The provider should review the application or redetermination before signing. And she should always take it to the YWCA, or send by E-mail, and have a confirmation that it was received and when it was received.
The parts that the most forget fill, are the first, the phone; and the last, the signature. Always put the starting date job, because if your client has "overtime" and it is reported in the accrued year, that payment must be split between the weeks worked in the year.
The usual cause of delays is missing information. Be sure that every bit is full. If is not applicable, put N / A or streak. Don’t leave anything blank. This is too important to be left to the customer. The provider should review the application or redetermination before signing. And she should always take it to the YWCA, or send by E-mail, and have a confirmation that it was received and when it was received.
The parts that the most forget fill, are the first, the phone; and the last, the signature. Always put the starting date job, because if your client has "overtime" and it is reported in the accrued year, that payment must be split between the weeks worked in the year.
If it’s a new application be sure to completely fill the part of the
provider, address, telephone, social number if it’s the first application
delivery to YWCA CCR & R, when it began or will begin to care children,
license number, expiration date, license capacity.
If the parent doesn’t have a valid social identification, ask him identification in order to bring it to the CCR & R. If the children haven’t a valid social, ask the father / mother the birth registration of children. If you have valid Social, put it, this save work to review your application. You can also put the number of the medical card.
Ask for a copy of the medical card. Be sure that the names of children and their birth dates are the same in the medical card. Too often, the parents give middle name, which is not used in the U.S., or a surname different from the card. Always put the first name and the last name of the customer and the children. Middle name, middle surname, is useless. If there is a difference between medical card information and the application eligibility, the specialist have to know which is the real, asking for social card copies, birth records, or talking with your DHS caseworker, and this delayed lot the approval process.
The name of the mother and the father, if they are in the house, must be as shown in the paychecks. If you work with a different name, do not bother to apply.
If the parent doesn’t have a valid social identification, ask him identification in order to bring it to the CCR & R. If the children haven’t a valid social, ask the father / mother the birth registration of children. If you have valid Social, put it, this save work to review your application. You can also put the number of the medical card.
Ask for a copy of the medical card. Be sure that the names of children and their birth dates are the same in the medical card. Too often, the parents give middle name, which is not used in the U.S., or a surname different from the card. Always put the first name and the last name of the customer and the children. Middle name, middle surname, is useless. If there is a difference between medical card information and the application eligibility, the specialist have to know which is the real, asking for social card copies, birth records, or talking with your DHS caseworker, and this delayed lot the approval process.
The name of the mother and the father, if they are in the house, must be as shown in the paychecks. If you work with a different name, do not bother to apply.
Do not put a P.O.Box as direction. The subsidy is only for families living
in the state, and must be a real and verifiable address. They have the option
of putting a site where they want to send them the correspondence, under his
direction. However, a POBox is accepted if the mother lives in a shelter for
domestic violence. If so make a note signed by the client explaining the
situation. For example: "I put a POBox because I'm living in Safe Place by domestic
violence. You can check with my worker Ms NNNNN, who I have given permission to
release information about my situation "
Child care hours must be within the limits of their license schedule. They can’t put that begin to care at 6:30 AM if your license begin at 7 AM. (And avoid care before or after yours hours of license, that may cause to lose their license).
If you are caring children who go to school, PUT THE REAL TIME CARE. For example: Juanito Garcia 7:00 a.m. to 8:00 a.m., 3 PM-4: 30 PM. And fill where they ask you the hours that the child is in the school.
You can put children going to school and only need care when the school closes, then make note explaining. Please note that this child has in its capacity as well as a child going all day.
The children may receive a child care subsidy until the last day of the month in which they turn 13. For DCFS a child under 12 years does not count license capacity. But they will deny the child care subsidy if the subsidy number of children is more than your licensed capacity. That's no problem if you have private clients or in different programs.
Child care hours must be within the limits of their license schedule. They can’t put that begin to care at 6:30 AM if your license begin at 7 AM. (And avoid care before or after yours hours of license, that may cause to lose their license).
If you are caring children who go to school, PUT THE REAL TIME CARE. For example: Juanito Garcia 7:00 a.m. to 8:00 a.m., 3 PM-4: 30 PM. And fill where they ask you the hours that the child is in the school.
You can put children going to school and only need care when the school closes, then make note explaining. Please note that this child has in its capacity as well as a child going all day.
The children may receive a child care subsidy until the last day of the month in which they turn 13. For DCFS a child under 12 years does not count license capacity. But they will deny the child care subsidy if the subsidy number of children is more than your licensed capacity. That's no problem if you have private clients or in different programs.
• Parents of school-age children who work in the afternoon and asked for their children full time. In this case add to the application a certificate from the employer of your work schedule.
• People who work in a restaurant, McDonald, but say that they work Monday to Friday, when these people usually work Saturdays and Sundays. In this case add to the application a certificate from the employer of your work schedule. If the client works Saturdays or Sundays, put them in working hours although do not care these days.
• Excessive travel time. Explain in a note why they need so long, as the temporary office gives them transportation, they use public transport, walk ...
• Care time not coincides with the working time plus the travel time. If the heels show 30 hours of work per week, but put that works from 8 AM to 4 PM (8 hours per day) and asked 47 and half hours of care (8 work hours plus half of lunch, and half-way by go and back from work), they can NOT approve you. You have to ask them to present check for 40 hours, or to change the application. If the checks show an average of 30 hours of work, put a work schedule of 30 hours. If you always work 40 and just these two weeks worked 30 requests a certification from the employer.
And always, always ask the customer to pay until they have the approval in hand. There is always the risk of denying the application. For example, a customer sent an application, but before they approved, he lost his job and was denied.
Saturday, January 19, 2013
Simpler option for calculating the home office tax deduction
As part of ongoing efforts by the
Administration to reduce paperwork burdens, the Internal Revenue Service
(IRS) announced today that it is providing a new, simpler option for
calculating the home office tax deduction, allowing small business
owners and employees who work from home and who maintain a qualifying
home office to deduct up to $1,500 per year.
The IRS also expects taxpayers to save more than 1.6 million hours per year in tax preparation time from this simpler calculation method.
The new option allows qualified taxpayers to deduct annually $5 per square foot of home office space on up to 300 square feet, for as much as $1,500 in deductions. To take advantage of the new option, taxpayers will complete a much simpler version of the current 43-line form.
However, normally, care providers should not use this option, they can deduce much more in the way it has been done so far, calculating the percentage of space used only for child care, adding the percentage of space occasionally used to childcare, multiplied by the hours that it is used in the year and divided by thetotal hours of the year, and divided the sum by the total area of the house. This number, which we call the "FORMULA SPACE/TIME”, is used to calculate the percentage that is deductible as a business expense of devaluation of the house taxes and interests paid for the house, and cost of the bills.
Make sure the person doing your taxes correctly calculates that percentage.
The IRS also expects taxpayers to save more than 1.6 million hours per year in tax preparation time from this simpler calculation method.
The new option allows qualified taxpayers to deduct annually $5 per square foot of home office space on up to 300 square feet, for as much as $1,500 in deductions. To take advantage of the new option, taxpayers will complete a much simpler version of the current 43-line form.
However, normally, care providers should not use this option, they can deduce much more in the way it has been done so far, calculating the percentage of space used only for child care, adding the percentage of space occasionally used to childcare, multiplied by the hours that it is used in the year and divided by thetotal hours of the year, and divided the sum by the total area of the house. This number, which we call the "FORMULA SPACE/TIME”, is used to calculate the percentage that is deductible as a business expense of devaluation of the house taxes and interests paid for the house, and cost of the bills.
Make sure the person doing your taxes correctly calculates that percentage.
Wednesday, January 9, 2013
New Year's tips: EIN, Receipts, Incomes
Consejos de Año Nuevo: EIN, Recibos de Padres y Presentación de informes de Ingresos
Por Tom Copeland. Publicado con su permiso.
¿Debo obtener un EIN o dar
los padres mi número de Seguro Social?""¿Tengo que dar a los padres un recibo de lo que me pagaron en el 2012?"
"He recibido un cheque el 1 de enero por la atención que proporcioné en 2012. ¿Lo incluyo en el impuesto de la renta para el año 2012 o 2013?"
Estas preguntas siempre surgen a principios de enero a los proveedores de cuidado infantil, que responderán a los padres que quieren reclamar su Child Care Tax Credit.
Respuestas
Aquí están las respuestas:
Recomiendo encarecidamente que los proveedores de cuidado infantil den un Número de Identificación de Empleador (Employer Identification Number ) (EIN) en lugar de su número de Seguro Social a los padres. Dar a conocer su número de Seguridad Social aumenta las posibilidades de robo de identidad. Yo escribí un artículo titulado "¿Qué hay que darles a los padres: Número de Seguro Social o EIN?" (, "What to Give Parents: Social Security Number or EIN?") que describe cómo usted puede obtener su EIN gratis en 15 minutos en línea.
Usted no está obligado a dar a los padres un recibo al fin de año indicando la cantidad que ellos le pagaron por el año. Creo que es una buena idea dar un recibo a los padres para que ello puedan reclamar correctamente su Child Care Tax Credit. Puede utilizar el formulario del IRS W-10 para este fin, el libro de recibos Redleaf Press o cualquier recibo que usted escriba. Yo escribí un artículo, "La verdad sobre los recibos de Fin de Año a los padres" ("The Truth About End-of-Year Parrent Receipts" ) que trata este tema en detalle.
Las reglas del IRS indican que usted debe declarar sus ingresos en su declaración de impuestos en el año en que usted lo recibe, no el año en que se lo merece. Por lo tanto, si usted recibe un cheque de unos padres en enero del 2013 por atención que usted brindó en diciembre pasado, este es un ingreso del año 2013. Si un padre le dio un cheque en diciembre del 2012 y no lo deposita en una cuenta bancaria hasta enero, es un ingreso para el año 2012 porque ese fue el año en que lo recibió.
Como siempre, estaré encantado de responder a sus preguntas por correo electrónico (tomcopeland@live.com ) o por teléfono 651-280-5991. Es gratis.
New Year's Tips: EIN, Parent Receipts and Reporting Income
By Tom Copeland. Published with permission.
By Tom Copeland. Published with permission.
"Should I get an EIN or give parents my Social Security number?""Do I have to give parents a receipt for what they paid me in 2012?"
"I received a check on January 1st for care I provided in 2012. Is it income for 2012 or 2013?"
These questions always come up in early January as family child care providers respond to parents who want to claim their Child Care Tax Credit.
Answers
Here are the answers:
I strongly recommend that child care providers get an Employer Identification Number (EIN) instead of your Social Security number to parents. Giving out your Social Security number increases the chances of identity theft. I wrote an article, "What to Give Parents: Social Security Number or EIN?" that describes how you can get your free EIN in 15 minutes online.
You are not required to give parents an end-of-year receipt indicating how much they paid you for the year. I think it's a good idea to give a receipt to parents so they can properly claim their Child Care Tax Credit. You can use IRS Form W-10 for this purpose, the Redleaf Press receipt book, or any receipt you create. I wrote an article, "The Truth About End-of-Year Parrent Receipts" that discusses this issue in detail.
IRS rules state that you must report income on your tax return in the year you receive it, not the year you earned it. So, if you got a check from parents in January for care you delivered last December, this is 2013 income. If the parent gave you a check in December and you didn't deposit it into a bank account until January, it's income for 2012 because that was the year you received it.
As always, I'm happy to answer your questions by email (tomcopeland@live.com) or by phone 651-280-5991. It's free.
Image credit: http://www.flickr.com
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